DHANA J. HILLENBRAND
110 ORCHARD HILLS DRIVE APT 213 • JEFFERSONVILLE • INDIANA • 47130
PHONE 812-697-8284 • dhana.hillenbrand@gmail.com

OBJECTIVE: To continue to provide dedication and attention to details so that I am able to contribute to the growth and profitability of the Parsons Corporation.

              2010 – Present              PARSONS, OSS Division                             Jeffersonville, Indiana

Office Administrator – Document Control Manager

n          Support for Principal Construction Manager.

n          Schedule and maintain calendar for the Principal Construction Manager.

n          On-site HR support

n          Participates as member of Construction Management Site Management Team

n          Create, implement and track Direct Hire Construction Standard Operating Procedures

n          Create, audit and manage onsite Project Document Control System

n          Maintain the Master Construction Project File

n          Maintain multiple projects SharePoint site file system and documents

n          Track and collect all Engineering Turn Over Package materials

n          Track submittal status for multiple projects

n          Produce and track Request For Information for multiple projects

n          Manage AP accounts

n          Purchase office supplies, field supplies and material

n          Assist with Safety Documentation

n          Develop and implement Safety initiatives

n          Independently prioritizes work assignments

n          Supervision of Document Control staff

n          Supervision of Clerical staff

n          Coordinate meetings between Parsons, Client and Subcontractors

n          Create and distribute meeting packets, meeting notes, and minutes for all meetings.

n          Provide administrative assistance and support to all site staff

n          Promote and facilitate interdepartmental communication and team building

n          Establish new project offices

n         Establish procedures to move documents more efficiently between the design team and the construction team.

              2008 – 2010              PARSONS, Life Science Division                            Hamilton, Ohio

Office Administrator – Document Control Manager

n          Support for Principal Construction Manager.

n          Schedule and maintain calendar for the Principal Construction Manager.

n          Participate as member of Construction Management Site Management Team

n          On-site HR support

n          Assist with Safety

n          Assist in the preparation of monthly progress reports to client and/or field staff

n          Monitor schedule and budget

n          Coordinate meetings between Parsons and Client

n          Subcontractor coordination

n          Supervision of Document Control Clerical staff

n          Create, review and manage onsite Project Document Control System

n          Distribute meeting packets, meeting notes, and minutes for all meetings.

n          Maintain the Master Project File

n          Construction contract administration

n          Track and collect all Engineering Turn Over Package materials

n          Construction quality assurance

n          Organize filing systems.

n          Produce and track all Request For Information

n          Manage AP accounts.

n          Provide administrative assistance and support to all site staff

n          Promote and facilitate interdepartmental communication and team building

n          Develop and implement Safety initiatives

n          Independently prioritizes work assignments

n          Insure that all incoming mail is date stamped and that a copy placed in the appropriate file

n          Purchase office supplies, field supplies and material.

              2001 – 2008              EGC Construction Corp.              Newport, KY

Executive Assistant to President & CEO

n          Support for the President and CEO

n         Coordinate and maintain schedules, calendar and itineraries for the CEO of multiple profit and nonprofit corporations

n          Arrange both personal and corporate travel and accommodations

n          Event planning

n          Coordinate Executive Meetings.

n          Record, prepare and distribute pre meeting packets, meeting notes, minutes for all meetings including Board of Directors and Annual Corporate Meetings.

n          Work with state and local government officials

n          Compose correspondence.

n          Manage lower level administrative assistants

n          Manage AP accounts.

n          Maintain the Master Project File

n          Maintain and manage all subcontract files

n          Document Control

n          Prepare, execute and distribute monthly reports

n          Up-to-date familiarity with the use of technology (PDA, Cell Phones, PC, Office Software)

              11/1999 – 12/2000              Prime Succession, Inc.              Erlanger, KY

Administrative Assistant/Accounts Payable

n          Managed AP accounts.

n          Provided administrative support to three administrators, typed and edited correspondence.

n          Typed legal correspondence.

n          Purchase stationery, office supplies and equipment.

n          Administrated purchasing accounts for 149 locations.

n          Organize filing systems.

n          Answered and routed calls on multi-line phone system.

n          Coordinate Meetings with Directors of Operations and Sales.

 

n     Work effectively in a team environment or alone.  Experienced user of various office machines including personal computers, printers, scanners, fax machines, copiers, typewriters and postage machines.

n     Proficient with various software packages and operating systems including: Windows95/98/00/XP, Microsoft Access, Excel, Word, Works, Power Point, Publisher, Outlook, Project, Visio, SharePoint, Primavera Contract Manager, e-Builder, QuickBooks, Lotus Notes, Print Shop, ACDSee, Auto Cad Reader and Adobe Professional.

Please see attached document